{"id":971,"date":"2016-03-17T01:25:05","date_gmt":"2016-03-17T06:25:05","guid":{"rendered":"http:\/\/blogs.magicjudges.org\/bearz\/?p=971"},"modified":"2016-03-17T08:55:37","modified_gmt":"2016-03-17T13:55:37","slug":"scorekeeping-vignettes","status":"publish","type":"post","link":"https:\/\/blogs.magicjudges.org\/bearz\/scorekeeping-vignettes\/","title":{"rendered":"Scorekeeping Vignettes"},"content":{"rendered":"

A couple weeks ago, I spent my Saturday playing in a PPTQ<\/a>. Since I don’t play Competitive events regularly, this was a notable and revealing experience. The very next day, I engaged in yet another Magic-related activity I don’t often find myself doing: I scorekept a tournament!<\/p>\n

<\/p>Specifically, I scorekept the $5K Eternal Extravaganza Satellite<\/a> in Newington, Connecticut. Although a mouthful to say, the event was basically an old-style $5K, with the TO (Tales of Adventure\/Michael Caffrey<\/a><\/span><\/span>) projecting 200-250 players. The TO staffed 8 floor judges, plus the Head Judge (Mani Cavalieri<\/a><\/span><\/span>) and myself, which would have been more than sufficient to handle the projected attendance. In actuality, the event ended up with just under 100 players, which was positively luxurious.<\/p>\n

I was quite excited about this 5K for several reasons. First, I got to stretch my legs in a role I don’t often perform. Second, judging an event in Connecticut was like a homecoming, as it’s the state where I really started my judging career. Third, the 5K was the first event I’d judged in the Northeast in 2016. Finally, the Head Judge happened to be my boyfriend. Mani had previously done a great job as Head Judge of the Modern Premier IQ at SCG Philadelphia, so I was excited to observe his repeat performance.<\/p>\n

Before I could do that, though, I had to conquer one last hurdle: getting to the event. <\/p>\n

Newington is about 2 hours from my apartment in Manhattan, and with Mani wanting to arrive a little before the 9am call time, that meant departing at around 6:30am. Only problem: neither of us owns a car. Fortunately, the friendliness of the judge community always makes it easy to organize travel. Abby Kraycar<\/a><\/span><\/span>, another judge on staff, was going to be driving from Long Island, so it would be easy to pick us up on the way. Since we all wanted to avoid even the slightest possibility of an issue with New York City traffic, Mani and I decided to take the train out to Long Island to meet her.<\/p>\n

Synchronizing with the subway and train schedules meant I woke up somewhere around 4am to attend the event. Yuck. Needless to say, once we met up with Abby, I was very eager to catch another hour or so of sleep on the drive up. (Thanks again, Abby! You da real MVP.)<\/p>\n

As it turns out, a snafu with the event description could have saved everyone on staff another hour. The event description listed a call time of 9am, based on a 10am start for the event…but at least one of the online advertisements stated the event would start at 11am. Unsurprisingly, Mani and the TO chose to honor the later time. Although the crossed communication was frustrating, I also somewhat welcomed the extra time, as it gave me a chance to work out some issues with the registration process before we were truly slammed.<\/p>\n

<\/p>Like many other TOs, Mike uses paper registration slips to keep track of event entries, but with one added piece of tech: the slips are numbered consecutively. This helps greatly with confirming that you’ve registered all the players in WER (Wizards Event Reporter, our scorekeeping software — at least for this event<\/a>). All you have to do is compare the number of your final slip (or the latest slip you’ve given out) to the number of registrants WER currently shows. As long as these match, you’re golden.<\/p>\n

Although this system was great, it was complicated by one factor: there were two stations for accepting players’ payment, depending on whether they were paying with cash or credit. The station for cash was next to my computer, which made entering those players’ slips easy. But the other station, where Mike had set up his credit card reader, was across the room. Since we wanted to hand out slips consecutively, we couldn’t just drop half the slips at each station. So we directed everyone to stop by my counter and pick up a slip, which created a bit of a jam at times. To assist me with taking registration and money at the busiest times, I asked Joe Achille<\/a><\/span><\/span> to pitch in. Joe was more than happy to help, and his assistance made everything go very smoothly overall.<\/p>\n

With everyone entered and the player count confirmed against the slip number, I was able to fire the event promptly at 11am — always a good sign! And indeed, from my side of things, the rest of the event was quite easy.<\/p>\n

My primary goal for the day was to avoid making any entry mistakes. Unfortunately, I did make two. Here’s what they were, and how I fixed them:<\/p>\n

In one early round, I forgot to drop a player (“Jim”) who had put their name on the drop sheet. Fortunately, I noticed the mistake early in the round. And as it so happened, one player (“Bob”) had a bye this round…and Bob had the same points as Jim. So it was easy to break Jim’s original match against “Susan,” re-pair Susan with Bob, and get them playing Magic. Then I handled Jim by assigning him a match loss for the round (no Tardiness penalty, of course), then actually dropping him. (Of course, I made sure to export the event from WER both before and after this operation, just in case<\/em>.)<\/p>\n

<\/p>The second mistake occurred going into the penultimate round. I somehow typo’d a match and entered it as a draw, instead of the 2-1 result it should have been. Fortunately, when pairings were posted, one of the affected players came right up to me and said his points were wrong. I fished out his result slip, silently kicked myself for the mistake, and immediately set about fixing it. The first step was to correct the player’s result in the previous round, but then I needed to fix the current round. I had at least three options: leave things as they are, manually re-pair the affected players, or re-pair the whole round. The mistake was my fault, so the first option didn’t make any sense. While I’m usually gung-ho about manual fixes instead of complete re-pairs, I very quickly started a total re-pair. My thinking was that, in addition to a full re-pair requiring less manual effort on my part, the mistake definitely impacted tiebreakers and standings that were relevant for Top 8\/intentional draws, and I wanted to be sure players had full access to the correct information. For an event of this size, I think that was the right choice, but I’d love to get other people’s input!<\/p>\n

Some other quick notes:<\/p>\n