The toolkit is a Google Drive folder that contains forms and spreadsheets that can help you during the organization process. To use the toolkit, just copy the files you need to your own Google Drive (or download them), edit them with data relevant to your conference, and follow the instructions.<\/p>\n
The toolkit contains seven files at the moment. You might not need all of them, or you might need something that isn\u2019t there. You can simply ignore anything you don\u2019t need, and you can send us an email<\/span><\/a> if there\u2019s something you\u2019re missing, or if you need some help editing and using any of the files!<\/p>\n This is by far the most important spreadsheet<\/a> in the toolkit. The task tracking spreadsheet is derived from the spreadsheet provided by the Conference Sphere, with some changes. To make the tracker more user friendly, we added a lot of color coding. Completed tasks appear in green and delayed tasks in red. If a task isn\u2019t needed (choosing a L2 testing coordinator for a conference with no L2 testers, for example), it can be set to \u201cnot applicable\u201d and it get\u2019s greyed out. Some tasks were also bunched up together or reworded, since they changed since the tracker was first introduced.<\/p>\n Using the spreadsheet is very simple: set the date in the first sheet, and update your progress on the second. The first sheet will also hold some presentation data, and it contains more detailed instructions. The rule of thumb is \u201ctry keeping your tasks in the green, and avoid the red\u201d.<\/p>\n A conference without presenters is a conference not worth having, so getting some presenters is highly encouraged. A link to fill this form can be published to all possible attendees so they can apply as presenters in your conference. Once the application deadline is reached, look at the answers and choose the most suitable presenters. The form comes with a long and detailed list of potential topics, but you can freely add or remove any topics you like.<\/p>\n Before publishing this form<\/a>, a few edits are required. You can edit your copy in any way you like, but make sure you don\u2019t leave any edit tags behind (edit tags appear in the form of <TAG>). In its current form, the tags that require editing are:<\/p>\n This spreadsheet<\/a> doesn\u2019t do much, except creating a nice to read schedule. Once you know who is presenting what and when, fill out the data in the relevant places. Like the presenter\u2019s application form, this has a bunch of tags:<\/p>\n Once all the details are in, you can simply take a screenshot and crop the image (or use Windows\u2019 Snipping Tool) to get something like this: This spreadsheet<\/a> is very simple. Update the number of rooms you have of each size by adding or removing rows to the relevant section, and have people add their names next to their friend\u2019s. The only thing that\u2019s important to remember is that the sharing link is set to \u201cview\u201d by default, so you need to change it to \u201cedit\u201d.<\/p>\nConference Task Tracking<\/h2>\n
Presenter Application Form<\/span><\/h2>\n
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Seminar Schedule<\/span><\/h2>\n
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![\"\"](\"http:\/\/blogs.magicjudges.org\/europeeast\/files\/2017\/09\/europe_east_summer_conference_2017_schedule.png\")
<\/p>\n<\/p>\nRoom Allocation<\/span><\/h2>\n
Flight Schedule<\/span><\/h2>\n