{"id":225,"date":"2017-03-15T13:33:15","date_gmt":"2017-03-15T13:33:15","guid":{"rendered":"http:\/\/blogs.magicjudges.org\/riccardotessitori\/?p=225"},"modified":"2017-07-06T15:46:20","modified_gmt":"2017-07-06T15:46:20","slug":"sunday-side-event-management-se-manager-during-the-day-part-2","status":"publish","type":"post","link":"https:\/\/blogs.magicjudges.org\/riccardotessitori\/2017\/03\/15\/sunday-side-event-management-se-manager-during-the-day-part-2\/","title":{"rendered":"Sunday Side Event Management – SE Manager (During the Day, part 2)"},"content":{"rendered":"

\"\"<\/a><\/h1>\n

Sunday Side Event Management –\u00a0<\/strong><\/span>SE Manager (During the Event, pt2)<\/strong><\/span><\/h1>\n

CIAO<\/span> to everybody,<\/strong><\/h3>\n

Our special guest and processes and organisation expert, Ivan Petkovic, continues his series about how to manage *Side events at Grand Prix*<\/strong>.
\nToday\u2019s article is about Side Event Manager’s responsibilities during the GP.<\/p>\n

Happy reading!<\/p>\n

\"\"<\/a><\/p>\n

Welcome to the second part of \u201cDuring the day\u201d major activities in the\u00a0life of Side Event Manager. Last time<\/a> we took a look at Starting a shift, Managing brakes, and Managing floor, as well as activities regarding starting a new scheduled event. Today we\u2019ll take a deeper look how\u00a0to keep an overview of what is happening during the day. Let\u2019s start!<\/p>\n

During the Day – Overview<\/strong><\/h2>\n

It is a good practice that s SE Manager somehow keeps an overview of what is actually happening at any given moment. Quite often the TO (or someone from his crew) will come and ask you for a status of a certain event, expected duration or where a certain judge is. With more than dozen of scheduled and a couple of dozen on demand events running simultaneously, this may be a challenge.<\/p>\n

There are a couple of ways to keep an overview<\/p>\n

Updated Schedule<\/strong><\/h3>\n

What an SE Manager can do is to keep the schedule he built updated. That means, update any planned and unplanned changes, like judges assigned to the event but also add new information like starting and ending table number for each event, in which round the event is (and estimated ending of the event). The reason why this information is important is in a few cases: to organise brakes, a Break Manager (or whoever is in his role) will need to know where he can find specific events and who is judging them. Same goes for Space Manager for his planning of the space for events (especially when space needs to be reused at a later point of the day or venue breakdown needs to be planned; look at corresponding role descriptions for details about their activities).
\nIn order to have this information easily updated, I would suggest requesting from HJs that they update the following information for their event:<\/p>\n